Litigation Legal Secretary

Carlsbad, CA | Education Law Firm

Compensation

$38.47 - $50.49 per hour, depending on experience

About the Firm

Our Carlsbad-based law firm is dedicated exclusively to representing public school districts, community colleges, and other educational institutions throughout California. We are committed to providing exceptional legal counsel while fostering a collaborative, professional, and supportive work environment for our employees.

Position Overview

We are seeking an experienced Litigation Legal Secretary to provide comprehensive legal and administrative support to multiple attorneys in our growing education law practice. This highly responsible position requires a self-motivated professional who can work independently, anticipate attorney needs, maintain strict confidentiality, and consistently deliver outstanding service to both internal and external clients.

The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities and deadlines in a fast-paced legal environment. Strong communication skills, excellent judgment, and a proactive approach to problem-solving are essential for success in this role.

Responsibilities

• Prepare, revise, proofread, and format legal pleadings, correspondence, memoranda, and other legal documents
• Manage document production, organization, and electronic file maintenance
• Handle e-filing in administrative agencies, California state courts, and federal courts
• Maintain attorney calendars, deadlines, court dates, meetings, and appointments
• Perform legal calendaring utilizing court rules, deadlines, and calendaring software, including Juralaw or similar platforms
• Coordinate travel arrangements and prepare expense reimbursement reports
• Communicate professionally with clients, courts, opposing counsel, government agencies, and school district representatives
• Monitor case deadlines and ensure timely completion of filings and litigation-related tasks
• Collaborate closely with attorneys, paralegals, and administrative staff to support efficient case management
• Assist with administrative hearings, litigation matters, and special projects as assigned
• Utilize strong formatting skills to prepare polished and accurate legal documents
• Manage competing priorities while maintaining exceptional attention to detail and accuracy
• Learn and adapt quickly to new technology, software platforms, and workflow processes

Qualifications

Required

• Minimum of 3 years of experience as a Litigation Legal Secretary supporting multiple attorneys
• Extensive experience with state, federal, and administrative court e-filing systems
• Strong knowledge of California civil procedure and court rules
• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential and sensitive information with discretion
• Advanced document formatting and proofreading skills
• High level of accuracy and attention to detail
• Proficiency with:
  • Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Adobe Acrobat
  • Document Management Systems (iManage or similar platforms)
  • Timekeeping and billing software
  • Electronic calendaring systems and court-rule programs

Preferred

• Associate's or Bachelor's degree
• Experience supporting attorneys in education law, public agency law, labor and employment law, or administrative law matters
• Familiarity with administrative hearings and public-sector legal practices
• Knowledge of California school district or community college environments

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) plan with employer contributions and profit-sharing opportunities
• Paid time off and paid holidays
• Professional development and training opportunities
• Collaborative and collegial work environment
• Opportunity to work with a respected team serving California's educational community